Up next
Khalid M.in 18 min
Priya N.in 4 min
Who is next, always on screen
A countdown to who is next, and who is in progress right now.
Lead capture for exhibitors
Never lose what happened at the booth.
MeetZaa is a trade show meeting management and lead capture platform built for exhibitors. Say what was discussed. MeetZaa transcribes it, scores the lead, and drafts the follow-up. Keep the prospects you didn’t get to meet on a chase list with a note drafted for each.
Your first 20 meetings are free. Then from $99 per show. No card to start.
- 1 record
- per person, scheduled or walk-in
- 30 sec
- is all most debriefs take
- $99
- per show, pay only when you exhibit
09:05GITEX · Day 2 · Hall 7
Your day
Rohan · 6 meetings
Next
Fatima Al Rashid
Al Noor Trading · scheduled
24min
10:15scheduled
Khalid Mansoor
Gulf Foods Co
11:00scheduled
Priya Nair
Spice Route Exports
12:30scheduled
Omar Haddad
Levant Retail Group
Walk-ins get added as they arrive
One prospect, start to finish
Your prospect turns up, or doesn’t. Either way the follow-up goes out.
Easiest way to get more deal closers from your next exhibition.
Worked exampleFatima, Al Noor Trading. Booked for 14:00 on day two, assigned to Rohan.
Turned up
Meeting record
Fatima Al Rashid
Al Noor Trading · booked 14:00, day 2 · Rohan
87Hot lead
30 sec voice note · 14:32800 unitsbefore Ramadanshelf life in Gulf heat
Follow-up drafted
Organic line, 800 units before Ramadan
Fatima, on the shelf life you raised at the stand, our organic range holds 14 months at Gulf ambient. Samples of the 800-unit pack are ready to ship.
Did not turn up
the one every other system dropsthe one every other system drops
Meeting record
Fatima Al Rashid
Al Noor Trading · booked 14:00, day 2 · Rohan
Tomorrow 08:00 · chase list
2 Sept enquiry still attached
Follow-up drafted
Sorry we missed you at Hall 4
Fatima, we held the organic samples you asked about on 2 Sept. Happy to walk you through them tomorrow morning, or send them to your Dubai office.
If she replies, she rejoins the left path.
MeetZaa is a trade show meeting management and lead capture platform built for exhibitors.
Scheduled meetings and walk-ins, across your whole team, all show long. MeetZaa keeps one record of every conversation: who came, who didn’t, what was said, what was promised, and who needs chasing tomorrow.
100%
of your meetings on record
Booked, walk-in or no-show. Nothing depends on memory.
30 sec
is all most debriefs take
Say what was discussed instead of ten minutes of typing.
Same day
the follow-up goes out
Before the flight home, not the week after.
Meanwhile, across the aisle
The buyer you met this morning met three other stands by lunch.
Same questions, same afternoon. The order goes to whoever writes back first with what the buyer actually asked for.
So be honest about your last show.
At your stand
Today
With MeetZaa
Meetings that were booked and never happened
Never
Nobody notices. Nobody chases.
08:00
On the chase list by 08:00 next morning.
What the buyer actually wanted
Monday
Whatever the rep still remembers on Monday.
Same day
Written down at the stand, while it is fresh.
The first follow-up
A week later
A week later, if at all. A template.
Same evening
Same evening, in the buyer’s own words.
Who owns which lead
Unclear
Four reps, four different answers.
On scan
Assigned the moment the card is scanned.
What the manager knows
Friday
How it went, on Friday, from the airport.
18:30
Every conversation, ranked, by 18:30 each day.
Everything your stand needs. Nothing to rent.
Here is what your team gets at every show.
Works on your team’s own phones
No scanners to hire, nothing to return. Everyone captures at once.
Every conversation written up at the stand
Say what was discussed. It is saved before the next visitor arrives.
Follow-up emails drafted the same evening
One for every meeting, in the buyer’s own words. None forgotten.
Booked, walk-in and no-show on one list
See who came, who did not, and who to chase tomorrow.
Ready for your CRM, straight from the phone
Every contact, note and next step exported. No spreadsheet to rebuild.
Live numbers for the manager
Meetings held, leads scored, follow-ups sent. By rep, by day.
$99 per show
Unlimited meetings. Unlimited leads. No per-lead fee.
What changes at your next show
Every meeting — gets a follow-up draft. Not just the ones someone remembered.
Before they leave — the stand, the conversation is written up.
Searchable — after the show. The debrief, the notes, the outcome.
$99 per event — no devices to rent, no per-lead fee.
Nothing to hand back — when the show closes.
The stand across the aisle may already be keeping score.
The buyers you both met can tell which of you was listening. Run your next show on MeetZaa, free for the first 20 meetings, or book a demo and we will set it up with you before the doors open.
How it works
One key per show. One record per buyer. Everything happens inside it.
Set-up is four steps you do yourself, once, before the show. After that every meeting, however it arrived, lives in a single record that your reps work from and your dashboard reads from.
Before the show
01
Sign up
Free. No card, no call with anyone.
you@company.com
Create account
02
Pick a plan, buy keys
One key per show. Buy three for three shows, or one to start.
KEY 01KEY 02KEY 03
03
Create your event
Name, city, dates. Thirty seconds.
GITEX 2026
Dubai · 12 to 15 Oct · Hall 4
04
Assign a key to it
The event is live. Add your reps and they see it on their phones.
KEY 01→GITEX 2026
Buy keys for as many shows as you are doing this year. Each one sits unused until you attach it to an event.
At the show
Three ways a meeting gets in. One record it lives in. Everything after flows from it.
Upload your sheet
Excel or CSV. Columns matched, times set to the show’s timezone, duplicates caught.
Add one by hand
A name and a time. For the meeting fixed over a phone call last night.
Scan a card
For anyone who walks up. Name, company and title read off it in seconds.
Meeting record
Fatima A.
Al Noor Trading · Procurement lead
FA
Day 2 · 14:00Owner: RohanWalk-in, card scanned
WhatsApp
Call
Email
Selfie
Record a brief
Talk. It is transcribed and saved to this record.
“Wants the organic line, about 800 units, before Ramadan. Worried about shelf life in Gulf heat.”
Outcome
Deal
Follow up
Not now
Junk
The brief is written up
What you said becomes a transcript and a clean summary on the record.
The follow-up is drafted
Email and WhatsApp, from what was said. Edit if you like, then send from the record.
The dashboard moves
Every outcome you mark updates it: met, no-show, deal, follow-up, per rep, per day.
Nothing is typed at the stand.Tap met or no-showHold and talkPick an outcomeReach them from the record: WhatsApp, call, email
What you get
Everything a booth team needs, from the first meeting to the last follow-up.
One app, one key per show. Nothing here needs training, and nothing needs typing at the stand.
Swipe or scroll for more
Built for the shows your team already goes to
ATMDubai
WTMLondon
ITBBerlin
ITB AsiaSingapore
GITEX GlobalDubai
GulfoodDubai
Arab HealthDubai
Hannover MesseHannover
MWCBarcelona
CESLas Vegas
Canton FairGuangzhou
baumaMunich
SIALParis
AutomechanikaFrankfurt
MEDICADüsseldorf
Big 5 GlobalDubai
ATMDubai
WTMLondon
ITBBerlin
ITB AsiaSingapore
GITEX GlobalDubai
GulfoodDubai
Arab HealthDubai
Hannover MesseHannover
MWCBarcelona
CESLas Vegas
Canton FairGuangzhou
baumaMunich
SIALParis
AutomechanikaFrankfurt
MEDICADüsseldorf
Big 5 GlobalDubai
Questions
The things people ask before their first show.
8 here. All 43 on the full FAQ, sorted by topic.
What is MeetZaa?
MeetZaa is a trade show meeting management and lead capture platform built for exhibitors. It holds every booked meeting and walk-in at your stand in one record per buyer, lets reps capture what was said in a voice debrief, and drafts the follow-up the same day. It is built for the small and mid-size exhibitor doing three to eight shows a year, not only for enterprise event teams.
How long does it take to set up MeetZaa before a show?
Most teams are live within ten minutes. Set-up is four steps you do yourself: create an account, create the event with its dates and city, apply a key if you have one, and invite your reps. Uploading an existing meeting sheet takes another minute or two.
How much does MeetZaa cost?
MeetZaa is priced per show, not per seat. Your first 20 meetings are free. After that a Starter key is $99 per event, a Business key is $149 per event, and Enterprise plans are quoted for your requirements. You buy one key for each show you exhibit at.
How does MeetZaa capture what was said in a booth meeting?
After the meeting, the rep holds a button and talks in their own words. Thirty seconds is usually enough. That recording is transcribed and written up on the buyer’s record as a summary with the buying signals, the objection and the next step. On Business plans it is also scored and turned into a drafted follow-up.
What happens in MeetZaa when a booked meeting does not show up?
The rep taps no-show and the meeting is kept, not deleted. The buyer goes on the next morning’s chase list with their stand number, and any enquiry they sent before the show stays attached to the record. Nothing about a missed meeting depends on someone remembering it.
Does MeetZaa work without internet on the show floor?
Yes. Every meeting, outcome, voice note and card scan is saved on the phone first and syncs to the cloud when the connection returns, so a dead patch of hall wifi does not cost you a lead. The one thing that waits for a connection is the processing: transcription, scoring and drafted follow-ups arrive once you are back online.
Does MeetZaa write the follow-up email for me?
On Business and Enterprise plans, yes. The follow-up is drafted from the rep’s debrief, so it opens with the thing the buyer actually raised rather than a template. You get an email and a WhatsApp version, read them, change what you like and send from the record, the same evening.
Can a manager see what is happening at the stand in real time?
Yes. The live team board shows every rep, every meeting, who has met whom, who is behind and which meetings are overdue. A manager sitting in the office in another country sees the same board as the one standing at the stand.